NAPO WDC Blog

  • April 05, 2021 12:39 PM | Jeanne Fox Alston (Administrator)

    Janet Schiesl

    Basic Organization

    April 5, 2021

    It’s Spring! If you are looking for an organizing project that will get you ready to enjoy the new season, this is a great time to clean out your closet.

    Come on, dig out all your winter weather clothing and move the short sleeves, skirts and sundresses to the front. It’s an easy project that will get you ready for the season.


    In the world of professional organizing, we call closets “Prime Real Estate”. This is where you should store everything you use regularly. Because it is such an important storage location you need to evaluate what you are keeping there more often and now is a good time to do it.

    Here are a few tips on how to start and complete the project in one Spring afternoon.

    Step 1 – Set the stage for success.

    You will need to make four categories for the decisions you will make about each item: Keep, Donate, Trash and I don’t know. Everything will end up in one of these categories.  To complete the project, I want you to be able to make a quick decision about each item. The keep items will end up back in your closet. The donated items will end up in bags to go to charity. The trash items will also end up in bags, so make sure you have clearly separated these two. The “I don’t know” category will help you not get bogged down with making decisions at the beginning of the project.

    Step 2 – Evaluate what you have.

    I know you don’t want to do it, but take everything out of your closet. I don’t want you to feel overwhelmed by starting this way, (it will get better quickly) but this is the best way to evaluate what you have. This is a great time to pull out the vacuum cleaner and dust cloth and clean those never-seen corners of your closet.

    As you pull everything out, you need to sort items into groups, like pants, shirts, skirts, dresses, suits, sweaters, shoes, etc. Now it’s time to evaluate what you have. Look at one type of item at a time. Ask yourself these questions: Do I love it? Have I worn it the last Spring? Does it fit me? Is it in style? Don’t take the time to try things on. It will really slow you down. You should work as quickly as possible making these decisions.

    The clothing that you answered “yes” to will go back into your closet. But not quite yet.  Just put them aside and keep making decisions until you have evaluated everything.

    If you answer “no” to any of the above questions about an item of clothing you need to let it leave your space as a donation or trash. How do you decide which it is? I tell my clients “If it is nice enough to give to a friend then donate it”. But if it is stained, ripped, faded, or ugly, let it go.

    What about those items that you hesitate on? This is where the “I don’t know” pile comes in. You’ve hesitated because these items may have more meaning to you. We’ll revisit this pile later.

    Step 3 – Time to organize your closet.

    Are you saying, “That is what I thought I was doing along?” Well, it is, but now is the time where you will see the benefit of all your hard work. Let’s start with the “keepers”. Hang or fold everything neatly. Keep each category together. Locate where each type of item will live and put it away. Do you like your shoes on the floor, on shoe racks, or in boxes on the shelf? How about sweaters? Since Spring is here, will you relocate your heavy winter sweaters to another area of your home or would you prefer an under-the-bed box? If you have space, by all means, store your sweaters on the closet shelf. If you really want to do a bang-up job you can sort further by separating pants into dress pants, casual pants, jeans and continue doing this with each category.

    Step 4 – The final decisions.

    Now let’s make some space. It’s time to take out the trash and donations, all the way out of your house. Put the trash bags at the curb and the donations bags in your car so you can drop them off right away.

    There is only one pile left. I want you to go back to your “I don’t know” pile and reevaluate each item again. Look to see how much space you have gained in your closet. If the “I don’t know” pile will crowd your closet and negate all the work you have done so far, you need to ask yourself if they are worth keeping.  At this point, you may need to try on some things. This is the hardest part for a lot of people, but keep your focus because this is the last step.

    Wow. You finished! Take a moment to stand at the door of your closet and look at the great job you did. You should be proud. Now you are ready to celebrate Spring with an organized wardrobe. Are you excited to get dressed tomorrow?

    For more information, contact  Janet at janet@basicorganization.com

  • March 10, 2021 12:22 PM | Jeanne Fox Alston (Administrator)

    Janet Schiesl

    Basic Organization

    March 10, 2021


    Your digital photos are the same as all your other digital files – they need to be organized to find what you want and know what you have.

    Not as easy as it sounds. In a recent post, I suggested that you create an unopened email folder within your email account and drag all your unread emails into this folder as a first step to getting your inbox to zero. Let’s consider doing the same with your digital photos. One of the reasons that people avoid organizing photos is that there are SO MANY! It can be overwhelming. So to start the clean-up process, make up a folder for ‘Uncategorized Photos’ and move all of your photos that you have not sorted into this folder. Instant organization! Yes, kind of. Maybe more like instant calming of chaos.

    Start with Folders

    Now, decide how you’d like to organize your digital photos. Maybe chronologically, by year and month (that’s how I do mine), or maybe by holiday/event or family member. Start making up folders for your system. Don’t feel obligated to start sorting your photos this minute. Baby steps work well with this kind of project. It’s the next step.

    So, here we go. Start sorting your photos. If you are going to organize by date, look up the creation date of each photo by right-clicking on the photo and clicking on properties. This will give you a creation date. Then move that photo into the correct folder. This sounds like it will take a lot of time, but once you get started it goes pretty fast since you will be able to group photos from the same occasion easily. And don’t think that you need to do ALL your photos at one time. This project is workable to complete in small increments.

    Here’s another tip from my colleague Seana Turner, of The Seana Method, on deleting photos.

    Or you could be like me. Just start today, by creating folders for the system you want to use and start dropping photos in a current folder starting today. Don’t worry about the older photos. They can live in your ‘Uncategorized Photos’ folder for now. I’ll tell you a secret. I started sorting my digital photos in 2011 and have not yet gone back and organized my older photos yet. For me, that’s organized enough.


    Remember to Back Up All of Your Work

    By the way, you could do the same exercise with a cluttered computer desktop. If you have tons of documents on your desktop, create an “old desktop documents” folder and slide everything in there!


    For more information, contact Janet Schiesl at janet@basicorganization.com


  • March 10, 2021 11:56 AM | Jeanne Fox Alston (Administrator)

    Jill Katz

    One to Zen Organizing

    March 10, 2021

    I grew up in New York City (a Queens girl, born and bred). The culture there taught me to always move. If you stop on the street in Manhattan (“The City”), you will most certainly be overrun by people who will yell at you. 

    Then I moved to a suburb in Maryland. Life did not move quite as fast but I still carried with me the idea of being a “mover and a shaker.” I continued to believe that being busy is the same as being productive. So if I was not active every moment then I was not using my time wisely.

    Yet as I got older, something in me shifted. I had children and one of them had ADHD. I got into yoga. I started working with adults who had ADHD, OCD, and other brain-based conditions associated withchronic disorganization. I learned to stop and breathe. Amidst all these life changes, I realized that in order to create consistent organization and productivity, we need to pause and reflect. We need to stop and consider events happening around us and how they affect us both physically and mentally. We need to question our choices to see what is working or not working. Finally, we need to use this data to plan and strategize new choices . And that is the power of “The Pause.”

    CHRONIC DISORGANIZATION & THE PAUSE

    The Pause is beneficial to all but particularly vital to those with chronic disorganization. When my daughter was diagnosed with ADHD, I was told that I needed to help her with “executive functioning.” Naturally, I read up on this new term and discovered that my daughter is “neurodiverse” --- her brain thinks differently than the average non-ADHD brain. Her brain has trouble intuitively learning the cognitive processes required to plan, including the ability to organize and to manage time.(Executive Skills in Children and Adolescents, Third Edition: A Practical Guide to Assessment and Intervention By Peg Dawson, Ed.D, and Richard Guare, Ph.D)

    One important component of executive functioning is known as Metacognition: The ability to stand back and take a bird’s-eye view of oneself in a situation in order to develop critical thinking, decision making and problem solving skills. This part of executive functioning is difficult for the average person but is particularly challenging for someone with ADHD. When you have ADHD you are concerned with the “right now.” So once an event occurs the ADHD brain is rushing onto the next task (the new “right now”) with no regard for the past or future. Without stopping to reflect on events, the ADHD brain is not exercising metacognition and has trouble changing future outcomes. 

    Consider this: Theresa is an ADHD woman who has a 10am coffee date with a friend. She goes about her morning and then suddenly realizes that she is running late for her appointment. She hurries as fast as she can and makes it to the coffee shop 30 minutes late. Theresa’s friend is annoyed at having waited and is angry with Theresa. Theresa impatiently waits for her friend to finish her tirade, shrugs it off, and quickly moves on to the task of choosing a delicious cafe concoction. The next time she schedules an appointment, she is likely to be late again. 

    Now consider a different scenario. Theresa is, again, late for her coffee date. However, after she arrives, instead of shrugging off her tardiness, Theresa pauses and sits in the discomfort of knowing that her actions had a negative result. At the most basic level, Theresa realizes she feels bad and doesn't want a repeat performance of this feeling. Pausing to feel lousy results in metacognition. This self reflection will propel Theresa to strategize and try to change her behavior. Similarly, if she pauses when she feels good, she will be motivated to replicate that positive behavior. Of course, it might take Theresa many times and some experimentation to figure out how to improve, but "The Pause” is the first critical step in creating positive change.

    “Science tells us that by taking time to pause and pay attention to the thought or emotion, and then to name it, you diminish its emotional power over you. It gives you the ability to observe it rather than be consumed by it. Name it, and you tame it.”

    https://addca.com/adhd-coach-training/ADHD-Blog-Details/the_seven_big_benefits_of_pausing_for_people_with_adhd/

    ANXIETY, OCD & THE PAUSE

    Those with Anxiety and OCD can also draw huge benefits by exercising “The Pause”. When a therapist works with a person with OCD or high anxiety, the therapist often recommends Cognitive Behavioral Therapy or CBT. Here’s how it works. A person with OCD or anxiety experiences an event that triggers their anxiety. The person will immediately try to lower their anxiety by either avoiding the trigger or performing a series of compulsions. The premise of CBT is that although a person experiences an initial uptick of anxiety, if the person sits with the anxiety, it will reach its peak and then abate.

    For example, Daniel is a man with OCD who is nervous that something bad will happen to his house. When he leaves his house (the trigger), Daniel experiences a high level of anxiety. He normally performs a series of rituals -- tapping his feet 7 times and locking and unlocking the door 3 times --  in order to combat his anxiety. With CBT, Daniel still experiences an uptick of anxiety when he leaves his home. However, instead of turning to his compulsions, he pauses and rides out his anxiety, which will initially increase and then slowly decrease to a manageable level. With a therapist’s guidance, Daniel can learn to live with his OCD and anxiety. However, without “The Pause,” he will never learn to redirect his intrusive or anxious thoughts. 



    ORGANIZING & THE PAUSE

    Pausing has transformed the way I organize for myself and others, and not only those with chronic disorganization.Sometimes I am working with a client and we need to stop for a minute as I consider the next step in our process. I used to worry that the client would think that I was wasting time. Now I recognize the value of taking that moment--doing so. That moment often yields some brilliant ideas (if I do say so myself!). Other times I pause because the client needs time to process something we have done togetherour session. He or she might be giving away an item that belonged to a loved one whothat died. Or perhaps my client is shedding an old identity and needs time to grieve that loss. Conversely, we both take a moment to celebrate a success such as clearing a table, saying goodbye to 5 bags of donations, or finding a lost $1500 check.

    IN CONCLUSION

    In a society where busyness is praised, it can be scary to stop, reflect, and uncover what we need and feel. We must adjust our thinking and place a value in pausing. The rewards are huge:- a better understanding of ourselves so we can organize and strategize to get what we need. Our neurotypical or neurodiverse brains will thank us.

    For more information, contact Jill Katz at jill@onetozenorganizing.com


  • February 18, 2021 10:10 AM | Jeanne Fox Alston (Administrator)

    Janet Schiesl

    Basic Organization

    February 18, 2021

    Leveraging email can be an effective and efficient way to communicate or it can be a nightmare of wasted time. Here are some ways to use it to your advantage.



    Keep your messages short.

    It will save you and your reader time and better communicate your message. Use this tip for long back-and-forth communication.

    If you don’t need a response, say so in your message.

    Again, this will save you and your reader time. I just like to end this type of email with “Thank you. No need to respond”.

    Ask yes-or-no questions and ask for a simple response.

    This will make it easier for your reader to process their emails more quickly. Maybe this will mean that you’ll get a response back sooner.

    If you are responding to questions in a long email, use a different color with your answers.

    Making your emails very visual is helpful to better communicate your message.

    Unsubscribe to mass mailings.

    You know. all those emails you never open. You can also re-subscribe later if you miss them. If you make any online purchases, you’ll get automatically subscribed to sites, so you’ll have to revisit this exercise occasionally.

    Schedule time to process your inbox and enforce a time limit on this task.

    I like to set a timer, so if I do “fall down the rabbit hole” I’ll be alerted that my time is up. Timers really help you focus!

    Do not open unexpected attachments. 

    They could be spam. Make it a rule that you don’t open any attachments from anyone you don’t know.

    Leveraging email can be an effective and efficient way to communicate or it can be a nightmare of wasted time. 

    A little frugality and focusing ways of leveraging email can create new-found time in your day.

    For more information, contact Janet Schiesl at janet@basicorganizationcom

  • February 18, 2021 9:28 AM | Jeanne Fox Alston (Administrator)

    Jill Katz

    One to Zen Organizing

    February 18, 2021

    Most people dread tackling paper clutter. But I love it! Not my own papers, of course. But I enjoy looking at YOUR papers and figuring out how to solve your paper puzzle. I get childishly excited when your eyes register a clarity about paper, and I have successfully communicated the “hows'' and “whys” of paper clutter. And I relish your sigh of relief when you realize you now have control over your piles. Mission accomplished!

    I like using the term “Paper Trail” to talk about the process of  tracking your papers and the path they take through your house. No, this process has no relation to tax audits (although serious clutter can lead to that) I am talking about how papers enter your house through the mail, your work bag, or your kids backpack. Pages are printed or notes and doodles are created at home. And then where do they go? What happens to them? 

    As an organizer, I walk into your home with my eagle eye and visually assess all the paper. I make a mental note of the types of paper in your house and then attack each category.

    Here is an organizer’s view, my view, of the “Paper Trail,” including the signs you have a problem and the potential solutions.


    Mail

    Mail is the primary way paper enters the house. I often encounter three mail issues. Some households put off opening their mail. The second thing that trips people up is filing. People are unsure of which papers they need to keep, and so many documents that can be thrown out end up in a pile. Finally, I see many people puzzling over paper that requires follow-up. I like to call them “To Do” items. People don’t have time to deal with an item when opened, so that mail gets tossed in a pile and, ultimately, buried.

    The signs: Envelopes all over the place, piles of mail near the door, piles of mail on a kitchen or dining room table

    What I do:

    • First I will follow your mail paper trail to get to the root of the problem. Where do you receive your mail? Where do you open it? What do you do with it once opened? 

    • If receiving and opening your mail isn’t the problem then I will dig deeper. Do you have trouble identifying and recycling “junk mail”? Do you need to shred a huge pile of paper with personal information? Are you getting stuck with filing or “To Do”/follow-up items?

    • Once I identify the problem, we will establish a good mail routine. We will also choose an area for mail that needs to be filed or stored and will discuss how you make the decision to file something.

    • FInally, we will establish a system for mail that is a “To Do” and needs follow up. For example, putting a sticky note on a wedding invitation, and writing the next step (“Check Calendar”or “Purchase A Gift”). Finally, the system must also include scheduling time to carry out what the sticky note dictates. 


    Magazines/Catalogs

    Magazines and catalogs are fun! But people only have a limited amount of time to read them. If you receive more than 2 magazine subscriptions a month, consider unsubscribing to some of them. Otherwise, unread magazines pile up along with a sense of guilt. I can’t tell you how often I hear people exclaim “I really should catch up on my magazine reading.” The other issue: keeping magazines forever. Most houses don’t have the space to turn a room into a magazine library, so be prepared to throw out your magazines after a limited amount of time. 

    The signs: Piles of magazines in the bedroom, in various rooms on the floor, taking up space in a overloaded bookshelf

    What I do:

    • When I see many magazines lying around, I will ask you to list all your subscriptions including how often they are delivered.

    • I will add up the number of magazines you receive a year so you can understand the entire picture.

    • We will then come up with a plan for where to place the magazines in the month they are received (by the door, on a coffee table) and what you would like to do with the magazines after a month and/or once they are read.

    • Solutions might include reducing the number of subscriptions, storing important info from an article by tearing it out and filing it, inputting info in a digital file or binder, or even bookmarking an item on your computer.


    Files

    People are so different! I run into clients that want to file everything “just in case,” and I have other clients who would prefer to get rid of everything. The biggest issue with filing is that people are unsure what to file and so they throw items in a pile instead of filing or trashing them. 

    The Signs:

    • Multiple filing cabinets in one office or in different rooms of the house, overstuffed filing cabinets, papers waiting to be filed

    What I do:

    • First I will give you this list and we will discuss what items are important to file and which papers are unnecessary.

    • Then I will go through your filing cabinets and we will structure a filing system that makes sense for you. You should be storing only necessary documents, and they should be easy to find and access when needed.

    • We will also discuss whether some items should be scanned and stored on your computer, accessed through an account, or tracked on a spreadsheet in order to limit paper, with the understanding that each person has a different comfort level with digitizing.


    Sentimental items

    This could easily be its own blog post (or several). Sentimental items are tricky because they are connected with strong feelings and needs.

    The Signs:

    • Kids artwork, photos and cards taking up space around the house.

    What I do:

    • First, we will put “like with like” - All cards should be put in one box, all artwork together, all photos together

    • Then we will determine what to keep: I believe that: “If everything is special, then nothing is special.” You must differentiate which cards, photos, or artwork are worth keeping. This is difficult but we organizers have some tricks up our sleeves to make it easier for you.

    • Finally, we will determine what you would like to do with these items: You could store them or display them, for example, or take a picture of them and upload them to a digital photo frame.

    • Whatever path you take with each item, by the end of our time you will have a system in place for handling each future card, photo, or kid’s masterpiece .


    Information on paper (recipes, trip ideas, craft ideas, movie ideas)

    What do you do when you are on your computer and see a great tip, recipe or trip idea? For many people, the answer is to print out the webpage-- If you are in this group, you know who you are. You may also tear out pages from magazines, and keep the instructions and manuals that come with every product you buy. You will also keep information from old courses “in case you need it.”

    The Signs: Tons of printed papers, articles torn from magazines, information about products, many binders or files with different categories of information

    What I do:

    • First I establish what categories matter to you (ex. Recipes, Crafts, Professional Info, etc.)

    • Then we discuss your level of comfort with accessing data online versus in print

    • Together, we will reduce the amount of items that you print or earmark based on how important it is to you and how comfortable you feel going digital in that category

    • Finally, we will establish rules to help you decide what information is worth keeping and how you will store it (ex. binders, Evernote, Goodreads.com, Pinterest, online spreadsheet).


    Kids Schoolwork

    Pre-COVID, kids would come home from school with many pieces of paper including school work, school announcements, forms and artwork. And unless you have a system for handling all this paper, it will end up in various paper piles.

    The Signs: Old notebooks, binder and folders filled with classwork stowed in closets or on shelves. A refrigerator that looks like a warzone with old artwork and tests with “100” marks remaining for months.

    What I do:

    • First I put “like with like”: old classwork in 1 bin, artwork in 2nd bin and “to do” items like signatures for a field trip in a third bin.

    • Then we discuss systems for each category moving forward. For example, every month your older child will review all his/her papers, toss those not needed and place other classwork in a large binder for future reference (midterms/finals). At the end of the year, he/she will need to go through every notebook and toss most of the work keeping a few beloved projects.

    • Now that we have a plan, we can declutter the bins in front of us according to his new system.


    Notes

    Are you the type of person that has many ideas throughout the day? Or perhaps you write the details of a phone call on the closest scrap of paper, be it a notepad, napkin or post-it. If so, you might find your space scattered with pieces of information which is very overwhelming.

    The signs: Post-its all over the house, Multiple notepads with phone numbers and ideas scribbled on them, pieces of paper on every surface and in drawers with lists, names and phone numbers.

    What I do:

    • First I point out that you need one centralized place to take notes so you can find them

    • Then we strategize a note taking system where you can use one or 2 planners or large notepads so you can keep track of your daily notes

    • Finally, we discuss forming habits for transferring the information on those notes. For example, at the end of the day, you can input all names/phone numbers into your phone’s list of contacts or into your list of email contacts. You can also schedule any follow up tasks into your physical or virtual calendar. You can capture an idea by starting a new project page on your computer.

    FOLLOW UP:

    So now you know how a Professional Organizer like me dives into your paper clutter. 

    And after I am done, I will always write up our new system so you can review, practice and evaluate how it is working. If the piles go away, then success! If you experience paper creep then we tweak your system so it works for you.

    For more information, contact Jill Katz at Jill@onetozenorganizing.com



  • February 03, 2021 11:10 AM | Jeanne Fox Alston (Administrator)

    Anna Novak

    Home Transition Pros

    February 3, 2021

    As a professional organizer, I know that emotions are tied to many types of personal belongings.  The most challenging items, though, are typically those with true sentimental value.  When organizing sentimental items or heirlooms with my clients, I always try to save them for last. With my eagle eye, I can spot the box of photos, letters or memorabilia from across the room. I quickly make a beeline for those bins and move them out of the way so my client won’t see it. Why do I do this? Because sentimental items can halt the flow of decluttering and downsizing. It can trip up even the most decisive person.

    Ultimately, we do reach those bottom bins. That is when I utilize these organizing tips to help my client pare down their sentimental items:

    1. Be Realistic.
    When we label all things as “special” then nothing is special. That is why I have my clients rate sentimentals on a sliding scale from one to five. Ultimately, we keep the 4s and 5s, donate or toss the 1s and 2s. The 3s are put in a “maybe pile” and revisited later. The goal is to organize your sentimental items by reducing them to a realistic amount that you can admire, showcase, and treasure.

    2. Take photos and create a photo book.
    Do you have a piece of furniture in your home that doesn’t fit into your decor or isn’t your style? You can’t use it but you keep it because it belonged to your father and it was his favorite chair. Take a photo of it. In fact, create a photo book filled with pictures of sentimental pieces with a description of the stories behind them. The memory of the object is preserved while decluttering your space.

    3. Create a t-shirt quilt.
    Most people have a pile of T-shirts in a drawer or closet that they don’t wear anymore but that they can’t bear to give away. Those camp t-shirts, Vacation T-shirts, or College T-shirts can be made into a quilt that is both functional and memorable. Arlington T-Shirt Quilts & AcrossCountryQuilts are two resources to use.

    4. Give it one last spin.
    Do you have a fancy set of china that you inherited from a loved one but that isn’t really your style? Or maybe it was yours but you are downsizing and don’t need tableware for 16 anymore. Throw one last party and use the china or dinnerware. Take photos of everyone using the item. Keep the photos and give away the china. This can apply to many items besides china such as music, clothing, or holiday decorations.

    5. Donate or sell functional items.
    A major motivator to downsize or organize sentimental items is to give them to someone who can use them. If you have objects that are sitting around gathering dust, consider those in need that would benefit from those items. Or if those items have held their value, consider selling the object and donating the proceeds to a charity you or your loved one cares about.

    7. Think about your legacy.
    This is a big mental challenge but an important one. Who are you and what makes up your identity? Are you a Writer, A Parent or Grandparent? The items you keep should remind you of who you are and what you might want to pass down. For example, a box of recipes might be an important representation of your role as a nurturer to your family. Or a newspaper article that describes an important contribution you made to your community could be a great reminder of your identity. If you worked for 30 years as a lawyer and your company gave you a memento when you retired, that gift could be a keepsake you would like to display.

    I hope these techniques help you on your downsizing journey and into the next step of your life. Remember- sometimes you need to clear the clutter in order to create the mental and physical space to treasure the items that are truly important to you.

    Jill Katz is a mindful Professional Organizer and the Owner of One to Zen Organizing. She specializes in clearing the mental and physical clutter for those with anxiety, ADHD or Chronic Disorganization brought on by major life transitions.

    For more information, contact Anna Novak at anna@hometransitionpros.com


  • December 30, 2020 4:02 PM | Jeanne Fox Alston (Administrator)

    Anna Novak

    Home Transition Pros

    December 30, 2020

    As you prepare to review, assess and sort all of the belongings you’ve acquired over the past 30 or 40 years, one thing becomes clear:  You’ll need a way to manage all of the information. A home inventory of your belongings is a critical tool for a successful home transition.

    Whether you’re a pen-and-paper type of person, or if you’re ready to try an all-digital version of a traditional inventory, a written or photographic list of your belongings will make downsizing, moving, and unpacking much easier for everyone involved.

    system for keeping track of your belongings is a must-have!  Your home inventory of your belongings will help you:

    • Keep track of all of your belongings and where they need to go.
    • Determine the types of help you’ll need to process everything.
    • Remember the reasons you made the decisions you’ve made.
    • Provide a written record of your intentions that you can share with others.

    We recommend that you think ahead about the way you will organize the information you’ll need to gather and set out an inventory management strategy before you really get going on anything else.  Then, stick with your system throughout the process.

    Start Making Your Own Lists

    Are you a list person?  If you are, you’ve probably already started thinking about your lists and how you will keep yourself organized during the downsizing process.  Whatever works for you is great!  If making lists doesn’t come naturally to you, there are options for already-made workbooks or printable inventory sheets that will get you going.  The Home Transition Pros Planning Guide for Downsizers includes handy tools that we invite you to print off.

    Lean on the Pros

    Whether you are managing a planned downsizing move,  a short-notice move, or an estate closeout, the moving company you choose should have its own foolproof way of keeping track of your items (if they don’t, then don’t choose them!).  Be sure to ask about their system and how much detail will be provided.  Also, ask for help determining what items you’ll be responsible for tracking yourself.  These general guidelines will help you start the conversation.

    Embrace New Technology Tools for Home Inventories

    For some, a trusty yellow pad or pre-made workbook will do the trick.  While pen and paper may be a comfortable method for you, we’d like you to consider these benefits of an online system:

    • You can see, sort, and distribute all of your belongings, all from your computer or tablet.
    • You can go back and add more details or notes as you go along, and find them easily.
    • Your measurements and notes can be easily shared with people who are helping you downsize your belongings.
    • Move managers, packers, and movers can quickly determine where each of your items should go (your next home, a family member, charity, etc.)
    • Your inventory becomes a permanent record of valuable items, including where they are stored or where they were sent.

    Online home inventory and move management tools are a development that will greatly increase the efficiency and accuracy of your note-taking.  Get in touch today to learn more about our preferred online systems and recommendations for qualified help in your area.

    For more information, contact: 

    Anna Novak, Home Transition Pros

     

  • December 30, 2020 3:02 PM | Jeanne Fox Alston (Administrator)

    Jill Katz

    One to Zen Organizing

    December 30, 2020

    Why does the Holiday Season bring smiles to our faces? For many it’s the lights decorating the houses or the familiar sight of our children’s holiday decorations. For others it’s the sound of holiday tunes. Some folks sigh contentedly at the smell of gingerbread cookies or latkes sizzling in a frying pan. And let’s not forget the crinkle of gift-wrap beneath our fingers. What do these have in common? They are all pleasant sensory experiences.

    Sensory experiences have the power to “make or break” us in our daily lives. Clients overwhelmed by visual clutter from piles of papers or a kitchen mess is what keeps me -- a Professional Organizer -- in business. When I reduce the visual clutter and tame it into an organized system, my clients feel calm in their space. But what most people don’t consider is the power of our other senses to also create clutter or calm in our lives.

    Smell

    We don’t often think about it, but smell has a big impact on our mood. Have you ever entered a space with an offending odor? It’s impossible to focus on anything but that smell. The problem is that as time goes on, the smell fades to the background even as it’s still affecting our health and productivity. So be sure to regularly go through your living and working spaces to take stock of any negative scents. Once the negative scents are remediated, consider what uplifting scents you might want to add to your space. For example, I love the fresh smell of lavender! I work with a diffuser in the background that I fill with natural oils; I can choose different ones to clear my sinuses, destress me, or energize me. On the other hand, a friend of mine gets headaches from any scents and prefers a neutral-scent environment.


    Sound

    The sounds that enter our space can also cause us to feel chaos or focus. For those of us who need complete quiet in order to reach peak productivity, noise-cancelling headphones might be helpful. Others, particularly those with ADHD, need a steady flow of background noise or music to get work done. In her latest book, “How to Do It Now Because It’s Not Going Away,” Leslie Josel recommends that students make a “Homework Playlist” that will both “drown out distracting sounds around you” and “get your adrenaline going to get motivated.” I know that my environment feels less overwhelming when I have Carole King on in the background.



    Touch

    Touch is omnipresent. Our body is bombarded by so many tactile sensations that we tend to block out most of them. That doesn’t mean they are not affecting us. A 2013 article in Psychology Today cites several studies that reveal how textures and tactile experiences affect our emotions and judgements. According to interior decorator Samara Goodman of Samara Interiors, “touch is an important sense to consider when decorating, and thoughtfully layering the textures in home décor can induce calm. Using a variety of complementary textures will add balance to a room. Consider the contrast between a smooth (yet soft) sofa, plush velvet pillows, faux fur blanket, and an open-weave metal coffee table.”



    Proprioception: The Sixth Sense

    Proprioception, often referred to as the “sixth sense,” refers to body awareness and is closely related to position, pressure, and balance. Too much input and we are overstimulated; too little input and we lose touch with our environment and lose focus. I became aware of this “sixth sense” when one of my daughters was diagnosed with Sensory Processing Disorder and ultimately ADHD. When she was little, we would roll her up in a blanket like a burrito to give her more stimulation. We would set up a little tent in the basement where she could retreat when she was overstimulated. Now she uses hand fidgets or chews gum for more stimulation. If you feel like you are fading away or losing focus, you can stimulate your proprioceptive sense by applying pressure to your body. The same deep pressure can also recalibrate your input level, thereby creating a sense of calm with your environment.



    Personal Preferences

    We each have our own relationships with sensory clutter. Creative types often require more sensory stimuli -- this helps their neurons fire and gives them the “juice to produce.” Others get jittery if they have even one item out on the counter; they need less sensory input to feel calm. Most organizers have to balance the needs of different people when organizing a shared space. We need to be respectful of other people’s preferences. My husband enjoys surrounding himself with his reading material. He has piles of books, articles and newspapers next to his bed.  And I leave them there because it is his space. When I see "book creep" in other areas, however,r I mention it to him and he respectfully removes what to me is "visual clutter."

    In Sensory Conclusion

    When people think of decluttering, they often resort to removing only negative visual stimuli. Don’t fall into that trap. Be sure to take stock of other sensory clutter when conducting a walk-through of your space. What you decide to add or remove could be the difference between clutter and calm.


    Jill Katz

    For more information, contact: jill@onetozenorganizing.com

  • December 17, 2020 10:22 PM | Jeanne Fox Alston (Administrator)

    Janet Schiesl, Basic Organization

    December 16, 2020


    Can you make decluttering your home into a party? Why yes, of course.

    So many of my clients will say to me, “I could do this myself, but I don’t. I’ll do it when you are here though.” For most people, decluttering and organizing are social activities. They like having someone around to talk through their thoughts as they go.

    Why is this?

    I think it has a lot to do with the emotional attachment that people have with their items. They need to replace that attachment with the items with an attachment (all though temporary) to a human being. I think it makes the “declutterer” strong enough at the moment to move forward.

    If you have tried to get organized, but have failed, maybe it’s because you didn’t have the support you needed while doing the work. This is one way a professional organizer supports clients through their projects.

    For most people, decluttering and organizing are social activities. 

    Make it a little bit fun.

    Making light of things, joking around, playing music and just generally chatting can make the process seem so much easier. I worked with a client who turned the music up loud and sang to her favorite tunes while working. (She had a great voice by the way.) Once she got started, she worked like gang-busters while the music was playing. It was great!

    This can get out of hand.

    A professional organizer will make sure that you stay focused on the task at hand, by discussing the goals for the day and making sure that the work moves along so you meet those goals.


    For more information, contact:

    Janet Schiesl, Basic Organization

    Janet@basicorganization.com

  • December 07, 2020 4:56 PM | Jeanne Fox Alston (Administrator)

    Anna Novak Home Transition Pros

    December 1, 2020


    2 Tips for Downsizing over the Holidays

    Are you an empty nester, senior, or retiree who is  thinking about downsizing?  Preparing for the holidays presents a perfect opportunity to identify the items you love the most, share your abundance with others, and clear a path to a fresh start in January. Here are 12 Downsizing tips that can help you get started on your downsizing over the holidays:

    1) Reduce Holiday Decorations

    Decorate indoors and outdoors with your favorite decorations, using the items you love the most with time and energy you have.  Donate the remainders early in the season, when your unneeded decorations will be happily used by others.

    2) Re-Gift

    Many schools, churches and charities sponsor Holiday Markets that make use of gently-used housewares, costume jewelry, coats and other donated items.  Take full advantage of these opportunities to put your unneeded items into the hands of people who can use them right away.

    3) Spruce Up

    Addressing loose door or cabinet knobs, burned-out lightbulbs, and other minor maintenance repairs will help get your home in shape for the holidays and beyond.  Downsizing tip: Be sure to use the supplies you have on hand before you make a trip to the hardware store.

    4) Use Your Gift Wrap

    Set a goal to use all of the wrapping paper, ribbon and tags you have accumulated over the years.  If you have supplies you haven’t used in many seasons, you probably just don’t like them enough to use them on a gift.

    5) Freshen Up Your Food

    Remove all outdated or unwanted foods from the pantry, freezer and refrigerator in preparation for holiday gatherings.  Resist the urge to “stock up” on pantry items during seasonal sales.

    6) Let the Liquor Go

    They say liquor never goes bad, but if you have spirits you haven’t served or enjoyed for several years, it may be time to move it out.  Can’t bring yourself to toss perfectly good liquor?  Look for cocktail recipes that use the spirits in question.  Here’s a handy website that offers a “Top 100 Classic Cocktail Recipes” with helpful search features.

    7) Trim Down Tableware

    Set your nicest holiday table or buffet, and identify the service pieces you chose not to use this year or no longer need.  There will probably be more than you think!   Really make the effort to set aside the ones that don’t make the cut.

    8) Lighten Up On Linens and Towels

    Get rid of frayed towels, unappealing blankets, and any quantities of linens beyond what you would need for a house full of guests.

    9) Scale Down the Gadgets

    Some of the year’s most elaborate meals are prepared around the holidays.  Take note of duplicate or unneeded items in the kitchen, and set them aside for donation.

    10) Pitch the Plastic

    How do these mountains of plastic food containers accumulate?  Use them to send holiday treats or care packages, and then keep only what you would typically use for 3 days of leftovers.

    11) Pass Things Down

    Offer relevant belongings to visiting family members or friends (but don’t take it personally if you don’t get any takers! Allow that to be your permission to donate those items instead).

    12) Enjoy What Really Matters

    The best part of downsizing:  the freedom to enjoy activities and spend time with loved ones with fewer responsibilities and less stuff weighing you down.


    For more information, contact:

    Anna Novak, Home Transition Pros


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